Dox RDS Standard Edition in its prescriptive mode of operation, generates the documents using patient demographics drawn from the patient administration system, then tracks the documents for any loss in the workflow, and then automates their scanning and the filing of the images into the secure MSSQL database. 

Because RDS generated the documents (or labels for documents) it is aware of their existence in the workflow can provide absolute alerts regarding any document that has not been scanned within allowed time constraints.

This mode of operation is most often used with the Dox RDS Standard Edition in a day hospital setting.

Dox RDS Extended Edition in its non-prescriptive mode of operation accepts documents as scanned images. Then, by matching the characteristics of the document image and by recognizing patient or episode identifying text in specific zones within the document, RDS identifies the document and automatically places it in the patient's medical record.

The above processes rely upon RDS recognising the document's characteristics from a library of such, as well as recognising printed or hand written characters to identify the patient admission or episode.  RDS can also use absolute two factor identification - a barcode on the form identifying the form and a barcode on a label that was placed on the form which identifies the admission or episode.

Although RDS does not generate the documents in its non-prescriptive operating mode, it does however allow reporting and alert generation for admissions where the collection of documents that has been scanned does not match a typical profile, such as a profile for 'must always be there' forms for a specified type of patient admission.

This mode of operation using DoxRDS Extended Edition is appropriate for a hospital.