TMS Inventory Management

Dox TMS is integrated with Jiwa Financials - a leading financial management system. Jiwa provides TMS the necessary functionality for effective and efficient inventory management as providing the hospital with a comprehensive financial management system. Further information on Jiwa is available at the Jiwa website.

The principal benefits to the hospital of the Jiwa / Dox TMS inventory management facility are

■ Accurate Stock Tracking throughout the entire consumption and purchasing cycles

■ Accurate Stock Costing with variables such as weight, size, cost, quantity or your own methods to allocate indirect costs

■ Efficient methods to account for unexpected demand

■ Maintenance of Forward Orders to facilitate just-in-time ordering

■ Efficient workflows to handle multiple sites, multiple warehouses, multiple bin locations and consignment stock

■ Comprehensive on-screen information in all areas including drill downs

■ Reporting over many financial years on small or large segments of the hospital

■ Automated backorder fulfillment – supporting multiple suppliers of the one item with each suppliers’ product code

■ Automated information “pop-ups” when required based on your business rules – such as recent consumption, previous purchase prices, alternate products

■ Automatic production of purchase orders based on either your simple or complex business rules

■ Automated emailing/faxing to your Suppliers

■ All functionality is fully integrated to eliminate double entry of information

Medical Requirements

Management of medical inventories requires capabilities often not found in financial management or accounting software systems. Dox TMS provides end to end automation and control for these significant regulatory compliance and financial management issues

Prostheses

Automatic maintenance of the register of implants
Automatic checking of billing for procedures to ensure that prosthetic devices recorded in theatre are actually billed in the hospital's PAS

Consignment Stock

Automated management of stock provided on consignment to the hospital by suppliers
Automatic generation of purchase orders for replenishment stock both chargeable and non-chargeable (e.g. defective items) items

Supply Chain Management

TMS provides management and control of inventory with reordering based on either max / min levels or demand coverage. The latter method uses historical demand and supplier performance history into account when determining suggested order quantities.

Each item can have multiple alternative physical items (e.g. alternative manufacturers for the same generic item) and each alternative item can have multiple alternative suppliers (each with their own price and delivery / performance histories).

Jiwa provides full eCommerce capability thereby allowing automated lodgement of orders on your suppliers with the then potential for automatic adjustment of orders (alternative items and alternative suppliers) to cover any short fall in supply should the supplier's ecommerce response to an order indicate that an item is to be placed on back-order.

Financial Management